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2022 Trip Leader Responsibilities

                                                                                    September 6, 2021

 

Dear MMSSC Member:

 

            Thank you for indicating that you are interested in becoming a Trip or Assistant  Leader for the 2022 Ski Season.

 

             Below is an outline of the general responsibilities for Trip Leaders.  Please review

carefully when assessing your interest.  These positions require serious work before, during, and after the trip.

 

            The Board has decided to set compensation for these positions rather than rely on “tips” as has been previously done. This compensation will range from $800 to $1,600+  depending on the number of people registered for the trip.  It will be paid by the Board of Directors after successful execution of responsibilities. We will discuss the compensation in more detail during your interview.

 

            Although Trip Leaders and Assistants do the bulk of the work on the trips, we all know that the success of the trip depends on cooperation of all participants.  We look forward to meeting with you. THINK SNOW!

 

                                                                           Sincerely,

                                                                        

                                                                           MMSSC Board of Directors

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TRIP LEADER RESPONSIBILITIES

FOR  A MOGUL MEISTER WEEKLONG TRIP


The following are the Trip Leader Responsibilities.  The Trip Leader will delegate responsibilities to the Assistant Trip Leader has required.

 

BEFORE THE TRIP BEGINS:
 

1)  Obtain the following from Director or Assistant of Skiing:

  • Copy of trip writeup from chosen tour company

  • Contract from tour operator or ski resort

  • Trip Budget

  • Amounts and payment information for deposits made 

 

2)  General Member Meetings and Open House

  • Familiarize and promote the assigned trip details to General Membership

  • Stress importance of obtaining Trip Insurance well in advance of trip (cancellation, illness, injury)

  • Set up Ski Mountain Presentation via Skype or in-person presentation by Tour Operator

 

3)  Review Tour Operator and/or Ski Resort Information:

  • Trip Payments, Facilities, Airlines and Lift Tickets

 

4)  Trip Leader must work with the Activity Treasurer to ensure all required payments have been received on time and follow up with persons whose        payments are late.

 

5)  Trip Leader must work with the Activity Treasurer to ensure all required payments to the tour operator have been paid by the due dates indicated        on contract. 

         

6)  Due dates for airlines (dates to give up seats; information required from trippers – legal names, birth date, passport number).  Where passports         required, sign-up, include a clear copy of member passport (if international travel)

 

7)  Confirm trip attendee personal contact information

 

8)  Final list of trip participants to be reviewed by Membership for paid dues

 

9)  General Member trip payments, due dates, amounts due at time of registration

     (trip total or as indicated on MMSSC website (mmssc.org )

 

10)  Rooming Assignments

 

11)  Trip Itinerary

 

12)  Budget of Weeklong Trip: (completed with assistance of Director and Assistant Director of Ski):

  • Lodging, Air, Lift Tickets

  • Housekeeping

  • Welcome Reception

  • Baggage Service

  • Dinner

  • Bus Driver Tip

  • Complimentary Room and Lift Tickets

  • Rounding

 

13)  Number of rooms available, types of rooms (two twin beds, one king bed, two queen, etc.) Cost of each type based on double, single, etc.                 occupancy. Know the following are available: microwave, coffee machine, mini refrigerator

 

14)  Arrange the following:

  • Welcome reception (drinks, food, mountain presentation: time and place)

  • Happy Hour (drinks, food time and place, costs of extras, etc.)

  • Breakfast and Dinner Choices (availability, location, type, time, menu choices)

  • Lift Tickets (receive at hotel obtain or at ski resort), Ski Passes, Senior Discounts)

  • What facilities are available to group and hours of operation

  • Mountain tours/lessons/rentals

  • Bus to/from resort (capacity travel time/distance)

  • Membership prepays stipends – Prepare cash for tipping as it is included

 

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DURING THE TRIP:

 

  1.  Ensure success of bus transport from airport to hotel

 

   2.  Activate check in at hotel

 

   3.  Ensure the following activities as executed:

  • Welcome reception (drinks, food, mountain presentation: time and place)

  • Happy Hour (drinks, food time and place, costs of extras, etc.)

  • Breakfast and Dinner Choices (availability, location, type, time, menu choices)

  • Lift Tickets (receive at hotel obtain or at ski resort), Ski Passes, Senior Discounts)

  • What facilities are available to group and hours of operation

  • Mountain tours/lessons/rentals

  • Bus to/from resort (capacity travel time/distance)

  • Membership prepays stipends – Tipping is included

 

   4. Ensure all new members are welcomed and have a ski companion

     

   5.  Establish meeting time in the morning, lunch locations, etc.

 

 

AFTER THE TRIP:

 

  1)  Trip Reconciliation Report

 

  2)  Trip and Assistant Trip Leader Compensation Calculated and Paid by Board    

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